“Not only is this stuff hard to do, but it’s also the sheer fact that real estate costs money.”. Legislation: Fair Work Act 2009. Forms management can be an important part of records management. Professional service. ShredQuick was very helpful and much cheaper than all the other companies we called. I couldn't get better service from either of them if I wanted it. Basically, technology is complex and evolving. It is also important to decide where the records management department fits in with an organization. Keeping good records helps companies protect institutional memory as well as maintain evidence of activities, transactions, and decisions. Today, the business world has lots Who Is Responsible for Records Management? The Information Asset Register records organisational information asset metadata to assist with information asset management, classification, and planning. Really, it is not a magic wand that does everything for you. Kudos for that. One of the first priorities for any business intent on getting its house … Employee information is collected and stored by the Department for a number of purposes. Will certainly use again. Different programs, software, and educational materials may use different names for the phases, but they are basically fixed and operate concurrently and in continuum. It is not just a good practice but it is also made mandatory by the law. Of course, technology has rewards. Well-crafted … We have used ShredQuick for years. Carlisle says some systems do not allow deletions: “If you cannot get rid of something, you will not be in compliance with your retention schedule. For example, floppy discs were the best technology available in the mid 1990s. I would highly recommend ShredQuick. 33, Disposal of Records, but these are only two parts of a wider universe of pertinent laws, regulations, and guidance. We know how to deal with the stuff because we deal with it every day,” he adds. However, not all records are documents. I've been a regular customer of Shred Quick for several years now and the service has always been great. Called the day before to make sure correct phone number. I recently had to do a major downsize and was so overwhelmed with all the items I had to shred. As technology becomes an increasingly significant aspect of business, records management systems have had to keep up. Having the technology department simply buy a system without input from other departments is not a good idea. ShredQuick was great! Information management environments are comprised of legacy information resident in line of business applications, Enterprise Content Management (ECM), Electronic Records Management (ERM), Business Process Management (BPM), Taxonomy and Metadata, Knowledge Management (KM), Web Content Management (WCM), Document Management (DM) and Social Media Governance technology … Highly recommend this company. To help records management professionals, ARMA International has conferences, webinars, and information they call their Generally Accepted Recordkeeping Principles® and Information Governance Maturity Model. Of course, technology has rewards. “Information is being created at a rate we have never seen before,” says Christian Potts, Director, Corporate Communications for Iron Mountain, a global information management company with more than 1,400 facilities in 53 countries. See why Smartsheet is the platform you need to drive achievement, no matter the scale of your ambition. While a company’s records management is not a profit center, handling records incorrectly can lead to financial penalties or litigation. The company can store physical files as well as electronic ones, and clients can retrieve them at any time. Part of the process is deciding who has and does not have access to the records, as well as who will control that access. The length of time that you must maintain a record differs based on several factors, including company policy and government rules and regulations. You need to keep some records forever and, therefore, institute an archival process at some point. Similar to other company assets, proper records management allows … Companies like Iron Mountain have facilities in a variety of locations that are far removed from seismic zones and flood zones. Records management is most effective if implemented organization-wide, rather than just within certain departments. Couldn't be happier with the service I received. In other situations, the penalty might be fines, criminal charges, or imprisonment, as was the case for some individuals at Enron, WorldCom, Imclone, Arthur Andersen, and Morgan Stanley. The gentleman who did the shredding was very efficient, not wasting any time in getting everything into the shredder! Highly recommend. 6. If any of the following statements are true to your organization, it might be time to implement records management: Beginning a proper records management program does not need to be daunting. Also, it frees up valuable space. I've been impressed with the team at ShredQuick on EVERY occasion from the monthly document shredding service for the busy medical office I work in to the carefully-coordinated as-needed appointments during a MAJOR project involving destruction of old records as we vacated multiple storage units!!! can reduce the time spent on this task. The advantage of this approach is that users are able to do their work without worrying about where records reside. “We have a lot of resources that help people understand their organization.” ARMA International has publications, resources, professional development webinars, and more available both for members and non-members. The primary laws regarding records management are 44 U.S.C. efficiently. I will be giving them my hard drives to shred when I need it in the future. The gentleman that came with the truck was polite, professional, wore a uniform, and provided a certificate of destruction at the time of service. Therefore, you can often take a record into a court of law to prove authenticity, reliability, integrity, and usability. Throughout the records management lifecycle, it’s essential to maintain security and privacy. Highly recommended! Personnel files are records, as are social media posts and instant messages (therefore, records management does not just involve paper documents). Some are software-based with cloud storage capabilities. Everything was on time and as we requested. Even during the COVID-19 pandemic, we have been provided superior service and accommodations based on our office needs. “We can help you manage, store, and destroy information from the time it’s created until you are ready to get rid of it,” says Potts of Iron Mountain. Shredquick comes out to my company once a month to collect our documents. I am so glad we made the switch to ShredQuick! The records are systematically maintained to preserve for future use. Instead, that space can be used for other things. Simply backing up computer hard drives to a portable drive would not do a company any good in a flood or fire. Taxonomies should be easy to remember and simple to use. Simple and quick process! In doing so, you will find ideal solutions for your business. Put it in the Cloud, But Don’t Neglect Hardcopies. Perhaps, you need the latest software. An effective records management system can save money on storage and improve an organization’s efficiency. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. In many matters regarding privacy in the workplace, what may feel like an invasion of privacy to an employee actually is not one. Record-management careers involve ensuring the security and quality of company records. All Rights Reserved. The ISO 15489-1:2001 defines records as "information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business.” ISO 15489 is divided into two parts: concepts and principles, and guidelines. Within records management, systems exist to determine what happens to each record and when. Timely and there customer service is perfect! system designed to organize, store, and access records. ShredQuick on Lena Road, Bradenton is the bomb! i highly recommenced ShredQuick for easy onsite document destruction. I've been using ShredQuick for years and they always show up on time every month. Again, records management is by definition responsible for the creation and maintenance of records throughout their lifecycle. He provided the quote, advised me about their hard drive shredding ability. ShredQuick came to me, the driver was respectful, nice, and quick (and wore a mask). Each of these groups will represent the needs and responsibilities of their respective groups. Records can provide necessary documentation for an audit, court case, or other official uses. RIM accounts … It is used to effectively manage paper and electronic records and documents. Great experience! of technology. In practice, records management usually includes a records manager. The field is changing and so is some of the terminology. RM provides a framework to gain control over piles of paperwork and locate documents, and ensures that needed information is easily accessible and readily available. Could give them six stars i would definitely use them for a quote business.... A champion at a high level within the scope of records management, duplicates, legal. Getting everything into the shredder organization can help your organization realize the lasting advantage Smartsheet. 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